Learn How to Save QuickBooks Desktop Backup to Cloud

Your company file stores not only your accounting data for the current financial period but also the vast majority of your financial data. Therefore, losing your QuickBooks data is unlikely. But that can happen if your computer is infected with viruses or malware, your hard drive gets corrupted, or you accidentally delete some important folders.

Therefore, a lot of us choose to back up QuickBooks to a flash drive. However, it’s better to back up your data to the cloud because it is robust and offers many advantages over the traditional desktop, the main being data security and integrity.

Let us look at these advantages of storing QuickBooks Desktop backup to the cloud in detail. We will then show you how to do so.

Why Should You Backup QuickBooks Desktop to the Cloud?

Storing your QuickBooks Desktop backup to the cloud instead of local storage or a Flash drive has several benefits. It certainly revolutionizes your accounting experience and financial operations.

• Equip Yourself for Data Loss: You can lose your crucial data if your computer’s hard drive crashes or becomes damaged, or is subject to theft or physical damage, or the files are accidentally deleted. Often, the system can get infected with malicious viruses or malware. However, when you back up your QB data to the cloud, you can prevent losing it.
• Enhanced Security: When you store your data in the cloud, it is safeguarded with the help of advanced security measures that include encryption and two-factor or multi-factor authentication. Moreover, intrusion detection systems, firewalls, and ransomware control ensure your data always stays safe.
• Automation: One of the highlights of backing up your QuickBooks Desktop to the cloud is automation. As opposed to traditional methods, which demand effort and reminders, cloud options usually have automated backup frequencies. What this means is you can establish your preference once and let the system take care of the rest – every day, every week, or in real time, depending on your settings.
• Ease of Access: Storing your QuickBooks Desktop backup in the cloud significantly enhances convenience. A USB flash drive, external hard disk, or a local hard disk, the backup, with its requirement of direct hardware access, is not here; the cloud provides access from any place and at any time for your backup files.
• Disaster Recovery: One of the main purposes of backing up your QuickBooks Desktop on the cloud is to improve your disaster recovery. No business can avoid unforeseen disasters- a hardware failure, a cyber threat, a flood or fire brought about by natural disasters, or simply data wiping when something like this occurs, businesses relying solely on local backup experience enormous downtime.
• Compliance: In matters related to money, regulatory adherence is more vital than ever before. Businesses often fall under very stringent regulations covering handling, storing, and keeping confidential information under lock and key. With the storage of your QuickBooks Desktop backups in the cloud, it’s easier for you to become compliant with them.

For users looking to elevate their data protection and accessibility, opting for QuickBooks Premier Hosting, QuickBooks Enterprise Hosting, QuickBooks Accountant Hosting, or QuickBooks Pro Hosting is a smart move. These hosting solutions not only allow you to access your QuickBooks Desktop applications from anywhere but also ensure your backups are securely stored in the cloud. This eliminates the risk of data loss and supports seamless collaboration across teams

Multiple Approaches to Save QuickBooks Desktop Backup to Cloud

There are different ways you can save QuickBooks Desktop backup to the cloud. In this section, we will take you through these methods and describe them in detail individually.

1. Cloud Storage Services: Cloud storage services like Google Drive, Dropbox, and OneDrive offer a simple way to save QuickBooks Desktop backups. You can manually upload your company files or automate syncing to keep your information up to date at regular intervals. These services offer simple access from any device, making it simple for business owners and remote accountants. Although inexpensive and straightforward to implement, low-end plans may not offer advanced security features optimized for sensitive financial data. To provide an extra layer of protection, upgrade to their business or enterprise-level plans, which offer superior encryption and compliance features.
2. Online Backup Services: Online backup solutions such as Carbonite, Backblaze, and IDrive provide a more advanced and automated means of protecting QuickBooks data. Unlike traditional storage devices, these sites create automated, encrypted replicas of your entire system or single files. They have helpful features like version history, so you can go back to previous versions if corruption occurs.
3. QuickBooks Cloud Hosting Services: QuickBooks cloud hosting services take security and functionality to the next level by hosting your complete QuickBooks Desktop application on a remote server. Hosts like Right Networks, Summit Hosting, and Ace Cloud Hosting allow you to access your QuickBooks and data from anywhere, at any time. Along with automated backups, they make your application secure, updated, and online.
4. Intuit Data Protect: Intuit Data Protect is an Intuit-born service specifically for secure backup of QuickBooks Desktop data to the cloud. Intuit Data Protect provides automatic daily backup, so your business documents, templates, and other important files are securely backed up from time to time without any human intervention. Intuit Data Protect also provides a file recovery feature in case of accidental deletion or hardware failure.

Things to Consider When Choosing the Cloud Backing Options

Before you decide how you are going to save your QuickBooks Desktop data to the cloud, there are a few important things that you need to think carefully about to make sure that you’re coming up with the proper solution for your company’s requirements:

• Security Standard: Ensure that the cloud provider has good encryption, secure access controls, and industry-standard compliance in place to protect your sensitive financial data.
• Backup Frequency: Choose a product that lets you make frequent automatic backups. Automatic and frequent backups reduce the chance of losing recent transactions or crucial updates.
• Storage Limits: Consider how much storage space comes with it. QuickBooks files tend to balloon after a while, so you should make sure that you have sufficient space to hold your backups without incurring debts.
• Ease of Restoration: It is important to be able to restore your data in seconds in the event of an emergency. Choose a service that restores easily without requesting technical expertise.
• Costs vs Value: Compare the costs and services between providers very closely. Although free or low-cost services are appealing, paying for a secure and reliable provider guarantees long-term protection of your data.
• Integration with QuickBooks: Some services are built specifically for integration with QuickBooks, offering effortless backup, convenient access, and additional functionality beyond what standard cloud storage companies can provide.
• Customer Support: Excellent is important. Ensure the provider offers reliable, 24/7 customer support to assist you whenever issues arise. service
• Scalability: With your growing business, your storage and backup needs will grow as well. Choose a service that scales up smoothly along with your evolving business requirements without needing a disruptive migration.

Conclusion

It is no longer a suggestion but a requirement for today’s businesses to back up their QuickBooks Desktop data to the cloud. With the growing threats of hardware failure, cyberattacks, and unintentional data loss, it’s a risk you don’t want to take by storing your data on local storage alone.

By knowing your backup options—be it cloud storage providers, online backup software, web hosts, or Intuit Data Protect—you can set up a cushion that protects your financial documents from any momentary lapse. An appropriate cloud solution will not just secure your information but also ease access, aid in disaster recovery, and uphold compliance with ever-changing regulatory guidelines.

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Kate Churchill

Kate is a certified public accountant (CPA) with expertise in various accounting software. She is technically inclined and finds passion in helping businesses and self-employed people carry out bookkeeping, payroll, and taxation without worrying about errors. Every once in a while, Kate loves to travel to far-off places and relax in the lap of nature.