Last Updated on October 22, 2025
Upgrading your system to maximize its performance is a great choice; it will help you handle tasks more efficiently and drastically speed up your operations. Also, one ought to stay up to date with the latest features and versions of software, which allows you to optimize the speed of software task performance. So, if you choose to move your QB from your old computer to a new one, the first step is to transfer QuickBooks license to new computer. This blog will help you understand the process for easily transferring data.
If you require further assistance or guidance, please don’t hesitate to contact our experts at +1(855)-738-0359.
An Overview of QuickBooks License Number
When purchasing a subscription-based software, you are typically offered a license number to activate the software after installation. Similarly, when you buy QuickBooks, you get a license number to activate it. This license number allows you to use all the features and tools that are offered by QuickBooks. If you want to activate the software in any other system, the license number is the essential key you need to activate and use the software.
Procedure to Transfer QuickBooks License to New Computer
The procedure to transfer the QuickBooks license number to new computer is essential when switching to a new computer. Here are the detailed steps.
- Launch the QuickBooks Desktop application on the old PC.
- Hit the F2 key on your keyboard.
- Now, the product information window will open.
- Keep your product name, product number, and the license number of the application noted in a safe place.
Keep all essential information in a secure location for future reference.
Uninstall QuickBooks Desktop
- Exit the QBDT on your old PC.
- Now, move to the Control Panel.
- Then, click on the Uninstall a program option.
- Tap on QuickBooks Desktop from the list of applications.
Now, right-click on it and choose the Uninstall option. Later, install the QuickBooks Desktop in your new system to register it.
Register QuickBooks Desktop in the New System
When you want to transfer QuickBooks license to new computer, install the QB software
- Launch the QB application.
- Go to the Help menu.
- Choose the Register QuickBooks option.
- Now, enter the license number that you have noted earlier.
These steps will help and guide you to transfer the QuickBooks license to new computer. Let’s now learn about the steps to transfer the QB license to a new owner.
Procedure to Follow: Transfer QuickBooks License to New Owner
There are some conditions under which Intuit allows you to transfer a QB license to a new owner. Here are the conditions as follows:
- When the business includes all the assets or is being sold to a new owner.
- If the owner is donating the license to a non-profit organisation.
- The information entered during product registration is incorrect.
When you meet any of the criteria mentioned above, you are required to send the Transfer a License form to Intuit. The team at Intuit will review your application, and you will receive the transfer status within 24 to 48 hours of submitting the form. Now, let’s move forward and learn how you can transfer QBO to a new owner.
Procedure to Transfer Ownership of QuickBooks Online
To transfer the QBO to a new computer, here are the steps you need to follow:
- Tap on the Gear icon.
- Head to the Your Company section.
- Now, tap on Manage Users.
- Choose the Add User.
- Select the Company Admin.
- Tap on the Next option.
- Now, input the email address and name for the new user.
- Tap on the Save.
To the new user, an email will be sent:
- The activation link to set up the account will be sent.
- When the user already has a QBO account, they can use their existing user ID and password:
- Now, the main admin should sign out and sign in again.
When you wish to transfer the admin rights, the following steps need to be followed:
- As a primary admin, log in to your QB account.
- Tap on the Settings.
- Hit the Manage Users option.
- Here, look for the user you wish to make the main admin.
- Head to the Role area.
- Check if the user is listed as an admin or not. If not, select the Edit option to change the user’s role.
- Now, choose the Actions options.
- Select the Make primary admin option.
- Tap on Change primary admin to confirm the change.
- Lastly, sign out of QuickBooks and sign back in.
These steps will help you transfer the QuickBooks Online to a new owner.
Conclusion
This blog is a detailed guide to help you transfer QuickBooks license to new computer seamlessly. We have discussed all the case scenarios that might be involved. Moreover, we have outlined the steps to transfer ownership and the license number for the QB Desktop and Online versions. If you need any further assistance during your QuickBooks transfer process, please feel free to contact our expert at +1(855)-738-0359.
Frequently Asked Questions (FAQs)
In QuickBooks Desktop, you can transfer the ownership to a new user if any of the following criteria are met:
1. The business has a new owner.
2. If the information was entered incorrectly.
3. The business is transferred to a nonprofit organization.
When you want to change your ownership of QBO, the first step is to transfer the primary admin role. You can connect with an expert, who will help you change the owner.
When purchasing a subscription-based application or software, the most essential factor is the license number, which you receive. This number will later enable you to activate your software, allowing you to further access and utilize the tools it provides.
Kate is a certified public accountant (CPA) with expertise in various accounting software. She is technically inclined and finds passion in helping businesses and self-employed people carry out bookkeeping, payroll, and taxation without worrying about errors. Every once in a while, Kate loves to travel to far-off places and relax in the lap of nature.