Who would not prefer an improved upgrade? Everybody eyes on features that can improve their business process. While working with QuickBooks, it’s essential to update it as per the latest version to avail new & advanced features. Along with that, you also need to update QuickBooks company files. Else, you won’t be able to access it on the newer QB version. However, there are different scenarios under which you have to upgrade your company file. Such as, when you are switching to a different QB version (Pro, Premier, Enterprise). Or when you start to use the latest version of QuickBooks, for instance, if you plan to use the QBDB31 in place of QBDB29, then you have to update your file along with the software. However, you don’t need to update your file if you want to switch from one edition to another of the same QB version. Once you know when to update the file, let’s go ahead and discuss the various factors that you must take into consideration while updating your company file.
Before you go ahead and update your company file as per the updated QuickBooks Desktop software, there are certain factors that you must take into consideration:
Before you try to update the QuickBooks company file, you must check the data for errors to avoid any issues during the update process. Here, we have listed some of the factors that you must consider before updating the company file.
Also, You must sort these lists for an error-free file updation:
Below we have listed all the steps that would help you to update the QuickBooks company file so that you can access it in the latest version of QuickBooks Desktop (Pro, Premier, or Enterprise). However, while upgrading to the latest version of the QB desktop, it’s essential to update the company file as well. Moreover, follow the below-given steps to make your older company file work in the latest desktop version:
Note: There is no need to upgrade your company file if you are switching QuickBooks to a different edition (Pro, Premier, Enterprise).
Before you start to update the QuickBooks company file, it’s important that you prepare your file for the same. It will keep you away from any issue that might occur during the update process. Here, we have mentioned some of the steps that you must follow before updating your file:
Important: To keep your company files on the server, you must move them to the computer’s local hard drive. Transfer the files back right after upgrading them.
The next section will help you know how you can update your prepared company file to the latest version of QuickBooks.
If you have updated your QB software and are trying to open your company file in the updated version, then you have to update the QuickBooks company file. Else, you won’t be able to open the company file in your original QuickBooks version after upgrading it. Below we have listed all the steps you need to follow if you want to update your company file to a newer QuickBooks version.
Note: If you are unable to find your company file, then click on Windows followed by File explorer. There, search for the required file with its name or .qbw file extension. Make sure that your file is not hidden, else you won’t be able to find it.
Once you have upgraded your file successfully, it will be easier for you to open the company file in the latest version of the QB desktop. Also, it will enable you to save your company file on a server.
By updating QuickBooks, you introduce the software with new and advanced features that enhance your business functionality. Therefore, whenever you upgrade your company file, it becomes crucial to update QuickBooks desktop as well. Else, you won’t be able to access the file in the older QB version.
This article would have helped you to know why it’s crucial to update the QuickBooks company file and how you can do it. However, if you still have any queries and need expert assistance, we suggest you give us a call on our Asquare Cloud Hosting Helpline Number. Our professionals are available round the clock to assist you with the best.
Yes, you can update your company files easily from anywhere whenever required, all you need to do is download your company file to the local system and upload it after updation.
There can be different reasons behind this:
The company file might be damaged.
Your company file isn’t compatible with the QB version that you are using currently.
No, there is no need of updating your file every time. It’s only required when you switch to a different version of QB. Thus, your company file needs to be compatible with the QB version. However, there can be minor updates that you can do from time to time.
It depends on the size of your company file and the internet speed.