Last Updated on November 25, 2025
The businesses store their transaction and payroll data in QuickBooks. There may be times when transactions recur at different timestamps, such as weekly, monthly, or quarterly. Memorized transactions can be stored in QB, including all the essential business information. But the software may also experience glitches, which may lead to QuickBooks memorized transactions not automatically entering. This can slow your progress and delay your work environment. In this blog, we will go through the methods you can perform to fix this issue.
If you need any assistance, feel free to contact our experts at +1(855)-510-6487 for a free consultation. Our team is available 24/7 to guide you, troubleshoot issues, and provide personalized solutions tailored to your business needs.
Different Types of Memorized Transactions in QuickBooks
Transactions, such as bill payments and sales tax payments, cannot be stored in memory. There can be different types of transactions stored as templates in QuickBooks memory, which are as follows:
- Checks
- Sales orders and Purchase orders
- Journal entries of financial transactions.
- Charges on Credit Card
- Different types of transfers and deposits
Now, let’s gather the reasons behind the memorized payments not automatically entering.
Potential Reasons for QuickBooks Memorized Transactions Not Automatically Entering
In this section of the blog, we will discuss the reasons behind memorized transaction failure in your QuickBooks application.
- In a situation when you are trying to add items that can not be added in memory, such as paychecks, bill payments, time records, sales tax payments, and deposits of any payment.
- If your QB data files are corrupted or damaged.
- Lack of admin access can also result in automatic transactional failures.
- The setup for memorized transactions is not set up correctly.
Note: You should also know what transactions the QBDT can memorize. Here is the list of the transactions:
- Deposits
- Checks
- Sales order
- Credit card charges
- Transfers
- Journal entries
- Vendor bills
- Purchase order
- Customer invoices
Let’s now learn how you can repair QBDT memorized transactions.
Troubleshooting Methods for QuickBooks Memorized Transactions Not Automatically Entering
This error can delay the setup of automatic transactions; therefore, take the following steps to address it. First, check if you are using an outdated version of QB Desktop. It is advised to get the latest version to avail new features.
Solution 1: Use the Verify and Rebuild Tool
When you face this issue and have a question in mind about how to get my memorized transactions to automatically enter, you can use the troubleshooting method mentioned below:
- Head to the File tab.
- From the drop-down menu, select the Utilities option.
- Choose the Verify Data option.
- Hit OK.
- Choose the File option again.
- Head over to the Utilities section.
- Select the Rebuild Data option.
- Hit OK.
Now, check if the QuickBooks memorized transactions not automatically entering issue is still present in your system. If yes, try the following method.
Solution 2: Set up a Memorized Transaction for Automatic Entry
Ensure to follow the steps mentioned below to set up a transaction for automated entry.
- Access the QBDT application.
- Create an item that you wish to modify, like a bill or an invoice.
- Fill in all essential information and leave the areas that will change monthly, such as the amount and memo, empty.
- Go to the Edit menu.
- Tap on the Memorize Transaction section.
- Allot a new name to the transaction.
- Now, you can opt for any one of the following options in the transaction:
- Add to my Reminders List: In this type, you’ll get reminders when the transaction type is due.
- Automate Transaction Entry: This type will automatically fill your transactions.
- Do Not Remind Me: When you don’t wish to set up auto entry or get a reminder, opt for this type.
- Ensure you choose the time period in the How Often column as weekly, monthly, etc.
- Also, set up the Next Date section to complete the setup.
When you want to modify the settings for the automatic transaction entry, you can follow the steps below:
- Move to the Menu section.
- Then, opt for the List option.
- From the drop-down menu, choose the Memorized Transaction option.
- Here, a list of entries will appear.
- Choose the entry that you wish to edit.
- Now tap Automatic Transaction Entry to enable it.
- Modify the details in the How Often and Next Date sections.
- Tap on OK to save the changes.
Now check if the error is fixed after performing these steps.
Solution 3: Access Windows as an Administrator
You can also fix this issue by launching Windows as an admin. Here are the steps to do so:
- Select the Start button.
- Now, click the arrow beside the Shut Down option.
- Choose the Switch User section.
- Then, enter the user ID and password to log in.
- Now, right-click the QuickBooks Desktop icon and select Run as Administrator.
Now check whether the transactions are entering automatically.
Solution 4: Run the QuickBooks File Doctor
You can use the QB file doctor when the company file is facing any issue, due to which your QuickBooks memorized transactions not automatically entering.
- The first step is to download and install the QuickBooks Tool Hub.
- Next, launch the QB Tool hub.
- Head over to the Company File Issues tab.
- Now tap on the Run QuickBooks File Doctor.
If none of the above methods fixed your issue, try to repair the software when the memorized transactions won’t post.
Solution 5: Repair the Software for Memorized Transactions
Try to resolve the issue by repairing the software if the memorized transaction won’t post.
- Access the Control Panel from the Start menu.
- Choose the Program and Features option.
- Now, tap on the Uninstall a Program menu.
- Choose QuickBooks from the list, then right-click it.
- You’ll get the option Uninstall/Change, click on it.
- Hit Continue and then Next.
- Choose the Repair option.
- Click on the Next button.
- Tap on Finish.
Once you are done with the steps, restart your system and check whether the issue of QuickBooks memorized transactions not automatically entering is resolved.
Conclusion
We have discussed the issue of QuickBooks memorized transactions not automatically entering in this blog. We have also listed potential reasons this error might occur and provided troubleshooting steps to help you resolve this issue and enable automatic entry for memorized transactions. If you need any further help with QuickBooks transactions, feel free to contact our experts at +1(855)-510-6487.
Frequently Asked Questions (FAQs)
How to track the payments made in QuickBooks?
When you wish to track a payment in QB, you can access the vendor balance detail report and customize it as needed.
1. Go to the Reports menu.
2. Choose Vendors & Payable, then Vendor Balance Detail.
3. Now, tap on the Customize Report section.
4. Go to the Display section.
5. Under the Columns area, locate Paid and check the box.
6. Tap on OK.
How to delete a recurring journal entry in QuickBooks?
If you observe duplicate entries in the data and wish to delete them, follow the steps below:
1. Tap on the Gear icon.
2. Select the repetitive transactions from the list.
3. Then, choose the recurring journal entry section.
4. Under the column of action, tap on the drop-down menu.
5. Choose Delete and tap on Yes.
What will be the outcome if I exclude a transaction for a time period in QuickBooks?
If you exclude any transaction from the records, you’ll be unable to access the account register or the financial reports in QuickBooks. So, ensure you choose the right option before excluding any transaction.
Kate is a certified public accountant (CPA) with expertise in various accounting software. She is technically inclined and finds passion in helping businesses and self-employed people carry out bookkeeping, payroll, and taxation without worrying about errors. Every once in a while, Kate loves to travel to far-off places and relax in the lap of nature.