QuickBooks being one of the robust accounting applications provides features that can also keep your data secure. For this, it requires different levels of authentication for various processes. Thus, it might seem necessary for the QuickBooks users to run their application by using the Windows Administrator account. If you fail to have the administrative rights, then, you might end up with QuickBooks administrator permissions needed issue that might display different error messages:
- “Administrator Permission Needed. This Action Requires Windows Administrator Permissions.”
- “QuickBooks Administrator Permission Required”
- “QuickBooks Windows Administrator Required”
If you come across any of these error messages while doing an important task, then you must resolve it at the earliest. But before that, it’s essential for you to be aware of the possible reasons that evoke QuickBooks Desktop Windows administrator permission issues. To help you with that, we have covered all the reasons in this blog ahead.
Why Do I End Up With QuickBooks Windows Administrator Issues?
A user with administrator rights can perform any action in the QuickBooks accounting application. But, the same might not happen when multiple users are working on the same file and might also result in QuickBooks administrator permissions needed issue. It’s because you can’t assign admin rights to every user. In such cases, if a user goes on to perform some specific tasks like running QuickBooks database manager and executable tasks that are beyond their rights, the QuickBooks administrator permissions needed error message might pop up. It may also happen in some other cases, which have been mentioned below for you:
- Your Windows User needs to grant permission for QBPOS Services to run.
- Windows User Account Controls restricts QuickBooks POS Services to run.
- You might be having a damaged Windows user.
- There is damage in the Point of Sale installation that results in QuickBooks Windows administrator issues.
IMPORTANT: When you install any version of QuickBooks, make sure to select the “All Users” option while installing it. It only provides access to the QuickBooks Desktop application to the users and not to the company files.
What To Do If QuickBooks Says Need Administrator’s Permissions?
By now, you know that there are various reasons that can result in the QuickBooks Administrator permissions needed issue. Similarly, there are various methods available that you can implement to resolve QuickBooks says need administrator’s permissions issue. If you have figured out the exact reason behind the error on your system, then, you can skip to the particular troubleshooting method. If not, you can proceed with the resolution in the mentioned order:
NOTE: Before you dive in to resolve the QuickBooks is asking for administrator permission error, exit out QuickBooks and open it again, this restarts the QuickBooks Database Server Manager and may also resolve the QuickBooks administrator permissions needed issue.
Solution 1: Run Point of Sale as Administrator
- Firstly, close all the processes that are running on QuickBooks and then, reboot your computer.
- Right-click the QuickBooks Desktop Point of Sale icon on your Desktop, then select Run as Administrator.
Solution 2: Restart the QBPOS Database Manager
- Simultaneously press Windows + R keys to open the run command.
- Type in services.msc in the text space, then, select OK.
- Right-click QBPOS Database Manager vXX (XX is the version of POS), then select Properties.
- Make sure to set the Startup type to Automatic.
- Right-click Intuit Entitlement Service v8, and then select Properties.
- Change the Startup Type to Automatic, and then restart the service.
Solution 3: Change user Account Control Settings
Windows User Account Control settings are required for keeping your operating system secure from external threats by restricting their actions. There are certain QuickBooks processes that are suspected as a threat to Windows security. Thus, the Windows UAC settings prevent it from performing any action that results in errors in QuickBooks. Disabling UAC temporarily allows QuickBooks to function properly, which in turn, can fix the QuickBooks administrator permissions needed issue as well.
Note: If you are using Windows 10, then directly search UAC from Cortana search. However, if you are on some other Windows operating system (Window 7 and 8), then you must follow the below-given steps:
- Open the Run Window by simultaneously pressing Windows + R keys on your keyboard.
- Type Control Panel in the text box and click on OK.
- Now, select User Accounts followed by User Accounts (Classic View).
- After that, click on the Change user account control settings option.
- Follow the below steps when the slider Window opens up:
Note: A pop-up by UAC will appear on your screen; click on Yes to proceed.
- Set to Never Notify and turn UAC OFF by clicking on OK.
- Whereas, set to Always Notify and click on OK to turn UAC ON. Again, click on YES when the prompt by UAC appears on your screen.
- At last, restart your computer.
IMPORTANT: Well, it’s crucial to turn off UAC for resolving QuickBooks Desktop issues like QuickBooks administrator permissions needed issue. But, don’t forget to turn it on to avoid any unwanted security risks on your computer.
Solution 4: Run QuickBooks as an Administrator on Windows
If you’re using QuickBooks Desktop, then, make sure to sign in to Windows as a user with admin rights to resolve QuickBooks administrator permissions needed issue. With this, you can change your firewall settings and folder permissions. Moreover, you also need to provide admin rights to programs like Database Server Manager. Follow the below-given steps to create a Windows user with admin rights so you can set up programs and change settings in Windows.
- Close QuickBooks Desktop in the first place.
- Click on the Windows icon and open the Control Panel. There, select User Accounts.
- Further search for the QBDataServiceUserXX for your version of QuickBooks Desktop. For QuickBooks Desktop 2021, look for QBDataServiceUser31. For the 2020 version, look for QBDataServiceUser30. The number goes down for each version.
- Then, select Change the account type option followed by Administrator. Again, select Change Account Type.
- Select Apply to save your changes.
Note: Make sure to repeat these steps for each version of QuickBooks Database Server Manager that you use to fix QuickBooks administrator permissions needed issue.
Solution 5: Perform a clean reinstall
Many times, you might get stuck with QuickBooks administrator permissions needed issue due to lack of admin rights. In such a scenario, you must run a basic reinstall. However, if that doesn’t work, you may do a clean install by using the QuickBooks Clean install tool. Clean reinstallation is sometimes required to help resolve problems during installation or while running the software. It resolves all such issues that restrict you from opening the company file, display and template problems, and a few other situations. It replaces the QuickBooks system files on your computer. Moreover, you don’t need to worry about your accounting data as a clean install won’t affect it, since your company file and everything it holds aren’t involved at all.
Get QB Professionals Help!
The troubleshooting solutions mentioned in this article would have surely helped you resolve QuickBooks Administrator Permissions Needed Issue without any hassle. However, if you get stuck while following any of the above steps and need expert assistance, we would suggest you to get in touch with our support team by placing a call on Asquare Cloud Hosting Helpline Number.
Oriana Zabell, a professional cloud engineer, has over three years of experience in desktop, online QuickBooks support and troubleshooting. She is currently working as a cloud hosting consultant with Asquare Cloud Hosting. She loves to read and write about the latest technologies such as cloud computing, AI, DaaS, small businesses, manufacturing. When not writing, she is either reading novels or is indulged in a debate with movie fanatics.