QuickBooks Desktop 2025 – System Requirements & New Features

Every year, Intuit releases a new version of QuickBooks Desktop in different editions, such as Pro, Premier, Accountant, and Enterprise. After around a year of QuickBooks Desktop 2024, you might be looking to upgrade to QuickBooks Desktop 2025.

In this guide, we will discuss the price, system requirements, release date, and new features of QuickBooks 2025. Moreover, we will discuss QuickBooks Enterprise 2025 in depth. Therefore, continue reading this blog for all that you need to know to upgrade to QuickBooks 2025.

Important: Intuit isn’t offering new subscriptions to QuickBooks Desktop 2024 or earlier anymore. You can buy QuickBooks Desktop Enterprise or switch to QuickBooks Online.

Is there a Need for Upgrading to QuickBooks Desktop 2025?

You might wonder if there is a need for upgrading to QuickBooks Desktop Pro 2025 or other editions such as Premier and Accountant. One thing you need to know is that QuickBooks discontinues its support for older versions after some years. For example, QuickBooks Desktop 2021 was discontinued on May 31, 2024. This means that QB Desktop 2021 users will not have access to desktop payments, live , QB Desktop Payroll, online backup, online banking, and other services.

Therefore, upgrading to the latest version is inevitable one day or another. The newer QuickBooks Desktop versions come with better compatibility with Microsoft and other operating systems and third-party applications.

This means you will be able to work more smoothly, and there will be lesser chances to run into a QuickBooks error. Let us now look at what’s new in QuickBooks Desktop, system requirements, and release date.

QuickBooks 2025 – New Features, Pricing and Release Date

Unlike every year, Intuit will not release a complete Pro, Premier, Accountant QuickBooks Desktop lineup. Intuit has discontinued them and will only be releasing QuickBooks Desktop Enterprise .

Note: If you do not want to subscribe to QuickBooks Enterprise 2025, you can switch to QuickBooks Online. To convert QuickBooks Desktop to Online, you can take the help of QB Migration Tool to transfer your data.

Why Should a Business Upgrade to QuickBooks Enterprise 2025?

QuickBooks Desktop Enterprise 2025 improves productivity with more automation, built-in payroll, integrated payments, multi-company management, and much-advanced apps and integrations. Moreover, the enterprise edition of QuickBooks 2025 empowers you with powerful reporting through pre-built and customizable reports.

Inventory and order management take a giant leap with multi-level inventory categorization, landed costs, automated builds, POs, and order management. Moreover, you get field service management, cloud access, hosted data, and mobile time tracking.

Let us take a look at the features of QuickBooks Enterprise 2025:

• Run your business from anywhere
• Employee time tracking
• Advanced Reporting
• Advanced Inventory
• Customize user permissions for more security
• Multi-company management
• Advanced Pricing
• Track every job cost
• Connect to the Salesforce CRM
• QuickBooks Payroll

Complete List of QuickBooks Enterprise 2025 System Requirements

Let us take a look at the System requirements for QuickBooks Desktop 2025 Enterprise edition. You should ensure that your computer meets the given specifications before installing QuickBooks Enterprise 25.

Client Windows

Windows 10 (64-bit), or Windows 11 (64-bit), update/version supported by Microsoft. QuickBooks Desktop Enterprise doesn’t support Windows 8.1, Windows 10 S mode, Windows 11 IOT, and Linux are not supported.

Windows Server

Windows Server 2016, 2019, or 2022 (Regular or Small Business Server).
2.4 GHz processor.

Client RAM

QuickBooks Enterprise 25 requires you to have 8GB RAM or 16GB RAM for smooth functioning.

Server RAM (for multi-user support)

To be able to use multi-user mode, you need the below-given value as minimum RAM, depending on the number of QuickBooks users:

• 8GB: 5 users
• 12GB: 10 users
• 16GB: 15 users
• 20GB: 20+ users

Disk Space

It is recommended that you have more than 2.5 GB of disk space for the software to install and run, excluding the length of the company data file(s). Instead of a Hard Disk Drive, QuickBooks Enterprise runs better on Solid State Drive (SSD)

Barcode Scanner

Honeywell Voyager 1602 Pocket Barcode Scanner, Advanced Inventory Pick/Receive functionality, Symbol CS3070, and Socket Mobile CHS 7CI, supported by QB Desktop Enterprise 25. The TC26 Mobile Computer is recommended for a barcode scanner.

Screen Resolution

QuickBooks works the best for screen resolution of 1280×1024 or higher. QuickBooks Desktop Enterprise supports one Workstation Monitor, plus up to 2 extended monitors. The software is optimized for Default DPI settings.

Internet Access

You require the internet to access QuickBooks subscriptions, online banking features, payroll, and payments.

Mobile Device

You can install QuickBooks Desktop App on your Android device, the subscription for which is included with Desktop subscriptions. However, the mobile device should be camera-enabled and have Android 6.0 or iOS 14 or later.

Product Registration

You need Product registration to install QuickBooks Enterprise on your system.

Integrations with Apps and Services

• If you want to integrate QuickBooks Desktop Enterprise with Microsoft Word and Excel, you need either Office 2016-2021 or Microsoft 365 (64-bit)
• QuickBooks Desktop 2025 Enterprise edition supports E-mail Estimates, Invoices, and other forms with Microsoft Outlook 2016 – 2019, Microsoft 365 (64 bit), Gmail™, and Outlook.com®, other SMTP-supporting email clients.
• Integration with QuickBooks POS 19.0.
• You can also transfer data from Quicken 2016-2022, QuickBooks Mac/Mac Plus 2021-2024 (US only), Microsoft Excel 2016 – 2021, Microsoft 365 (64-bit)

Data Management

QuickBooks Desktop Enterprise 25 uses AES-256 for data encryption for all PCI & PII data.

Operational Security

The software is PCI PA-DSS certified and assessed annually as a payment application.
The remainder is not applicable as a program is installed in the customer environment, and no data is stored on Intuit systems.

QuickBooks Enterprise 25 with Cloud Access Using Microsoft RDP Connection

The user can connect to QuickBooks Enterprise Cloud Access using Microsoft Remote Desktop (RDP) Connection Client. This requires downloading Microsoft Remote Desktop software on your Windows or Macintosh computer.

(i) For Windows

Windows 8 and later, such as (Windows 8, Windows 8.1, and Windows 10, Windows 11, come with in-built Remote Desktop software System Requirements for Remote Desktop Connection on Windows:

You need a properly configured Internet connection, such as 56K or higher, or a broadband
You need Windows 8, Windows 8.1, Windows 10, or Windows 11

(ii) For Mac OS X

You must download Microsoft’s Remote Desktop Connection (RDP) client software. These are system requirements for Remote Desktop Connection on Mac OS X:

The network should be either broadband or an equivalent high-speed connection, which is highly recommended.

Note: We do not recommend satellite internet due to the connection experience’s high latency level.

• Outbound port 3389 needs to be open to connect.
• Regarding OS, it should be either OS X version 10.3 or newer -Display: 1280×1024 or greater (for QuickBooks) recommended.
• The connection requires Microsoft Remote Desktop.

QuickBooks Desktop Enterprise Pricing

QuickBooks Enterprise 25 has all-in-one business solutions to offer for different industries, be it retail, construction & contractors, manufacturing, wholesale & distribution, professional services, accountants, or Nonprofits.

You can speak to a QB consultant about your business and the industry solutions you are looking for to get to know personalized plans and pricing.

QuickBooks Enterprise 2025 Release Date

QuickBooks Enterprise 2025 was released on September 30, 2024, and you can now subscribe to it.

Alternative to QB Enterprise: Switch to QuickBooks Online

You can migrate from any QuickBooks Desktop to QuickBooks Online without losing company data. The interface and view of QuickBooks Online are similar to those of the QB Desktop.

Moreover, QBO comes with fewer technical glitches and errors and more data integrity. Take a look at the different features and benefits that come with QuickBooks Online:

• One can collaborate across multiple users, devices, and locations
• You get the flexibility to work anywhere you want
• QuickBooks Online allows up to 25 users, and the licenses vary depending on the subscription you take.
• Automation saves your time in case of recurring tasks, customized bank connections, and more
• QBO comes with a subscription to the mobile app
• The online accounting software encourages protected data, automatic data backups
• It is easy to integrate with 750+ apps
• You get built-in HR and benefits services. However, additional fees apply for 401(k), health insurance.
• Automated time tracking allows you to sync seamlessly and is included in the QBO payroll.
• QB Online support cards, eChecks, ACH, plus Apple Pay, PayPal, and Venmo

To discuss the plans and pricing for QuickBooks Online, speak to a QB consultant.

Conclusion

This was all on QuickBooks 2025, which includes the new versions, features, pricing, and system specifications. In addition, we discussed why a business should switch to QuickBooks Enterprise 2025 or QuickBooks Online. However, if you have a query or you need assistance or further consultation regarding QuickBooks migration, speak to a QB consultant.

Frequently Asked Questions

Kate Churchill

Kate is a certified public accountant (CPA) with expertise in various accounting software. She is technically inclined and finds passion in helping businesses and self-employed people carry out bookkeeping, payroll, and taxation without worrying about errors. Every once in a while, Kate loves to travel to far-off places and relax in the lap of nature.