Intuit QuickBooks offers its users to set up an email service on the QuickBooks Desktop version. The service of sending emails directly from QuickBooks saves a lot of time and effort. Users can also send and receive reports, send invoices to the clients, and perform other transactions as well with the help of Outlook or Webmail id. This can be done by configuring QuickBooks to send an email. But some users find the process of QuickBooks Email Setup as a difficult task. Here, we will discuss the best exercises by which you will get to know how to set up email in QuickBooks.
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As we all know that, QuickBooks is one of the most popular accounting software and the QuickBooks email features offer numerous benefits. We have listed down some of the benefits of configuring email in QuickBooks.
The above are the benefits of setting up emails in QuickBooks. QB provides different email options.
There are possibilities that due to some reasons, the user is unable to find the option to set up a particular email at the QuickBooks Desktop. Also, the user might be using an unsupported version of QuickBooks. The system doesn’t show each and every option in some cases. There are three options for emailing in QuickBooks.
Below are the options for setting up the QuickBooks emails by which you can easily send transactions, invoices, reports, and more. Now let’s start.
Before starting, ensure that you’re using Outlook 2010 or any latest version, and you also have Outlook email profile details.
There are some points you need to know before setting up Secure Webmail in QuickBooks, which are given below:
After these points, you have to make sure which versions of QuickBooks can work with the secure webmail.
QuickBooks 2019 and 2020 Version
These versions are suitable for Yahoo Email, Gmail, Hotmail, AOL, and Windows Live Mail. For Mozilla Thunderbird Email Client, they only support the plain text version in Mozilla.
QuickBooks 2018 Version
This version is only available for Gmail and Hotmail/Live users.
QuickBooks 2017 Version
Gmail users in the USA only can use R5 and newer versions.
QuickBooks 2017, R4, & Older Version
The secure webmail is not available for these versions.
After knowing all these points, whether it about the condition or version, let’s proceed to the QuickBooks email setup using the QuickBooks Email option.
After following the above process, there are some points you need to know.
After using the option of QuickBooks Emails, now it’s time to go for the Webmail option.
Setting up QuickBooks emails through Webmail is also an acceptable way. Now, before starting the process, below are some points every user needs to know.
After providing the above options, hope that you can easily set up QuickBooks Email services. Now, after this, below are some points which are important to know.
If you are a Cox and CableOne user and can’t find any solution for QuickBooks Desktop Email Setup, then the below section is for you.
For Cox Users
While sending emails the Cox’s standard settings do not use the SSL or the Sign-in details. The QuickBooks Desktop uses the SSL connections and asks you to enter the Sign-in credentials. Thus, using the SSL Connection and port 25 will not function with the QB desktop. You can use the SSL with port 465 or 587.
For CableOne Users
The CableOne users can follow the given details to set up QuickBooks emails since they use Google servers.
Users are also confused with the different port information and internet service provider. In the next section, we present you the table which contains the data.
Go through the table given below to find out the exact codes and information regarding the port, servers, and ISP.
|ISP (Internet Service Provider)||SMTP Port||SMTP Server|
|1AND1.com||587 (SSL enabled, with password)||smtp.1and1.com|
|AOL||465 or 587 (SSL enabled for outgoing and incoming mail server)||smtp.aol.com|
|COMPUSERVE||110 or 587||smtp.compuserve.comsmtp.aol.com|
|EARTHLINK||25 (with password)||smtpauth.earthlink.net|
|GODADDY with Office 365||587 (SSL enabled)||smtp.office365.com|
|MICROSOFT OUTLOOK 365||587 (SSL enabled)||outlook.office365.com|
|PRODIGY||25 (SSL enabled)||smtp.prodigy.net|
|GODADDY||80, 25, or 3535||smtpout.secureserver.net|
|NETSCAPE||25 (SSL enabled)||smtp.isp.netscape.com|
With this blog, we present you the perfect solution for QuickBooks Email setup. Hope you find this helpful in how to set up email in QuickBooks Desktop.
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QuickBooks Desktop has a feature that is Scheduled Reports. It allows the user to send or email reports on a daily and recurring scheduled time.
The QuickBooks’ default email address while sending invoices, reports, and transactions is email@example.com.
The QuickBooks 2019 and later version works with secure webmail services such as Gmail and Yahoo Email.