Are you looking for useful answers on how to make a journal entry in QuickBooks Desktop? Well, if that’s so, you have stopped at the right place. Accounting is a bit complicated, and that’s where software like QuickBooks comes to the rescue. QuickBooks records transactions the moment they process and all this information is stored in the account of the general ledger QuickBooks. You might end up with issues in such cases and thus, it becomes essential to know the method of making QuickBooks journal entry. We have come up with this blog, for a better understanding of how to make a journal entry in QB Desktop
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Before we go ahead and talk about how you can make a QuickBooks desktop journal entry. It would help if you get a brief idea of ‘what is a journal entry in the QuickBooks application’. In simple words, a journal entry can be defined as a record of the transactions made in which the total amount in the debit column equals the total amount in the credit column. Each amount (Debit and Credit) mentioned there is assigned to an account on the chart of accounts.
You can create a journal entry in QuickBooks online to navigate the navigation of your QuickBooks online software that allows you to post journal entries. Below are the valuable points that indicate why there is a need to record journal entry in QuickBooks.
Well, we hope the above-listed points would have assisted you in getting a better idea of the general journal entries in QuickBooks. Therefore, you are in a better state to learn how to make a journal entry in QuickBooks online.
In this step, you have to navigate to the QuickBooks Online software section that allows you to post the journal entries. If you press the + icon from the top right of your file, a drop-down menu appears that shows “Create” that lists “Journal Entry” in the next column from the right side.
In this step, firstly, you have to edit the journal ate. QuickBooks will automatically pick the current date, so if you are recording any journal entry from any previous day or month, you have to provide the correct date.
After this, you have to provide the journal number to fill. For example, the journal number is 151, QuickBooks will opt for any number which sequentially follows the number, such as 152.
For example, you are creating any journal entry for a prepaid purpose. Because the prepaid is for a month or a year, it is considered as an “other current asset” to begin. But it needs to be expended as the year or month passes. You can book the asset of the prepaid by using a check and also use the general journal entry.
With this, we’ll be adding the two accounts in the column of the category. The first account is from the chart of accounts, which is the company checking account. This account will lose the money when you are paying for your prepaid purpose. The second account will receive the funds you are prepaying for your prepaid purpose for a year or month. In any QuickBooks Accounting Journal Entries, there will be two accounts, one is a debit account, and the other is a credit account.
After getting the correct accounts, you have to fill in the corresponding debit and credits. As your prepaid plan costs $2000, so you have to add a credit to check the account and debit.
The nature of journal entry is that you impact the books, or can say, General Ledger. It is always necessary to balance the entry. The Debit column will balance the credit column. Therefore, after multiple payments within one entry, you have to ensure that the debits and credits are equal at the end of the entry.
You have to complete your QuickBooks Accounting Journal Entries and add them to a description in this step. After you provide the description, save the journal entries and close them. It is simple to record a journal entry in QuickBooks online.
If you follow these steps in the order described, you will surely end up knowing how to make a journal entry in QuickBooks Desktop or QuickBooks Online. If in case, you want to learn how to make journal entries that may affect a particular customer’s account receivable or a vendor’s account payable. Then, it’s mandatory for you to put the vendor or customer on the first line of the entry.
At times, it might happen that you want to edit the journal entry that you have made in QuickBooks Desktop 2020 due to some reason. The below-given steps can help, if that’s what you want to know:
We have put in our best efforts to help the QuickBooks users with their query on how to make a journal entry in QuickBooks Desktop. If in case, any doubt persists related to this procedure, feel free to take the assistance of our experts by placing a call on our Asquare Cloud Hosting Helpline Number. On connecting, our experts will assist you with the most manageable steps on making journal entry in QB.
General Ledger in QuickBooks is a set of numbered accounts that are used by businesses or organizations to prepare financial reports and to track their financial transactions. General Ledger Accounts also used to categorize the types of financial transactions. Each account is a unique record summing each type of asset, equity, revenue, liability, and expense.
If you want to see the complete transactions list of all accounts then you can use the general ledger report in QuickBooks.