QuickBooks Conversion Tool – Everything You Need to Know

It is an intimidating task to convert your company data from one accounting software to another. This is because the data is at high risk when converting a file from a different accounting software to QB. However, various accounting software, such as QuickBooks, offer tools to simplify this process. QuickBooks Conversion Tool allows you to convert company files from different programs. 

Thus, you can convert from Quicken, Sage, or any other accounting software to QB versions and editions such as QuickBooks Desktop 2024, QuickBooks Desktop Premier 2018 or Pro 2018, or QuickBooks Desktop Enterprise Solutions 18.0 without compromising data integrity. However, the QuickBooks conversion tool has its specific system requirement that you must fulfill to proceed with data conversion. 

In this guide, we will learn the system requirements for QB Conversion Tool and learn how to download and set it up. Alright then, let us get started!

System Requirement For The QuickBooks Desktop Conversion Tool

Before you begin with the data conversion process, you should know that QuickBooks Conversion Tool has its own set of system requirements. Let us check and ensure your computer meets these requirements.

QB Data Conversion Tool – What It Can & Can’t Convert

There is a limitation to what you can convert using the QB conversion tool – a particular set of data. Apart from that, you cannot convert payroll items, individual employee wages, etc., using it. 

Let us explore in detail what you can and can’t convert using the QuickBooks Desktop Conversion Tool.

Data that Can be Converted Using QB Conversion Tool

• Here is what you can convert using the QuickBooks Conversion Tool.
  • Payroll General Ledger account balance info
  • Employee profile and contact info
  • Account balances
  • Account, Employee, Item, Customer, and Vendor lists
  • Customer and vendor transactions
  • Paychecks (converted as journal entries)

Data that QuickBooks Data Conversion Tool Won’t Convert

• Here is what you cannot convert using the QuickBooks Conversion Tool.
  • Work tickets
  • Closed or partially closed Sales Orders, Purchase Orders, and Estimates
  • Payroll items used to calculate paychecks (hourly and salary payroll items, deductions, medical insurance, etc.)
  • Individual employee wage or deduction information
  • Fixed Assets
  • Payroll transactions and employee year-to-date info (paychecks, year-to-date adjustments)

  Now, let us explore the benefits the QB conversion tool brings.

Benefits of Using QuickBooks Conversion Tool Over Manual Conversion 

The QuickBooks Desktop Conversion Tool provides several features that may enhance your business functionality. Below, we have listed some of the major advantages of using this conversion tool. 

• To begin with, the tool simplifies the setup and the process for the conversion of QuickBooks files.
• It helps you understand the current business status.
• A log is created to track the record of all the conversions made.
• The conversion tool imports data from the new QuickBooks Company file easily.
• Data remains intact and is not harmed during the conversion.
• On the import, you get a choice that helps you list the balances and historical transactions together.
• The tool doesn’t change the current company files.

After getting a clear picture of the conversion tool and its benefits, let us see how to download it.

How To Download The QuickBooks Data Conversion Tool

Download the QuickBooks Data Conversion Tool by following the steps below.

• First, you need to download the QuickBooks Conversion Tool. Then, open the folder in which you have saved the downloaded file.
• Now, right-click on the QuickBooks conversion tool icon and select the Properties option.
• Under the compatibility mode check the box for Run this program in compatibility for. Also, choose Windows 8, even if you have Windows 10, from the drop-down and click on OK.
• Lastly, right-click on the QuickBooksConversionToolSetup.exe and select the option Run as Administrator.

After downloading, the next step is to set up the data conversion tool so that you can use it further. For that, proceed to the next section which will help you set up the conversion tool efficiently. 

Also Read: How do I Move QuickBooks to New Computer?

Stepwise Guide To Setup QuickBooks Conversion Tool

Once you have downloaded the conversion tool for QuickBooks, you need to go ahead and set it up. But before that, you must ensure QB is installed and registered. 

Once you have done so, let us follow these steps to set up the conversion tool.

• To begin, double-click on the Conversion Tool and open it. 
• Then, select either of the two options: My Client Company or My own company.
• After that, select the accounting software from the drop-down menu and click Next.
• Now, select the required company file and select Next.
• Further, select the QuickBooks product, go to the folder where your company file is saved, and click Next.
• Now, select the conversion levels per the list & transaction or only the list and click Next.
• Select the accounting preferences based on the company’s date and name and click on Next.
• Lastly, verify all the entered details and choose Start. 
• The process may take some time, depending on the file size. When it is completed, it will display the list of conversions. Click on Finish.

Note: If the data is already in QuickBooks format, you don’t need the conversion tool to convert it.

Want to Switch to QuickBooks?

We have everything to know about Intuit’s QuickBooks Conversion Tool, and hope you can download and set it up now without a hassle.

However, if you still face an issue or need assistance with the conversion, Dial TFN. A QB expert will get in touch with you right away.

Queries on Converting to QuickBooks

Does QuickBooks have a conversion tool?

QuickBooks does have a conversion tool, namely, QuickBooks Conversion Tool, which simplifies moving data from another software to QuickBooks. To learn how to download and set up the QB Conversion Tool, read our guide on the same.

Which 3 items in QuickBooks Desktop do not convert to QuickBooks Online using the conversion tool?

QuickBooks Conversion Tool doesn’t convert the following from QuickBooks Desktop to QuickBooks Online.

• Closing dates
• Closing date password
• Audit trail

How do I use the QuickBooks migration tool?

Before you want to use the QuickBooks migration tool, prepare your QuickBooks data for migration. There is a limit on how much data you can migrate using the QuickBooks migration tool. Now, download and install the migration tool and begin the migration process –  follow the instructions on the screen. 

Can QuickBooks files be converted to Excel?

Yes, you can export QuickBooks files to Excel effortlessly using QuickBooks Desktop. The option is available in the export section of QuickBooks Desktop. 

Oriana Zabell

Oriana Zabell, a professional cloud engineer, has over three years of experience in desktop, online QuickBooks support and troubleshooting. She is currently working as a cloud hosting consultant with Asquare Cloud Hosting. She loves to read and write about the latest technologies such as cloud computing, AI, DaaS, small businesses, manufacturing. When not writing, she is either reading novels or is indulged in a debate with movie fanatics.